HIPAA Compliance

Our software is designed to help you achieve HIPAA compliance, assuming proper software use coupled with compliant office procedures. Remember that the software only helps you ensure compliance; it is your actual office policies and procedures that will determine whether your office is in compliance.

Privacy Requirements

Protect all Patient Health Information (written, oral or electronic format)

Transaction and Code Sets

Requires use of standard, specific electronic transaction formats developed by ANSI

National Provider Identifier

Unique identifiers for healthcare providers, health plans and patients to increase the efficiency of electronic transactions

Security Requirements

Safeguards for physical storage, maintenance, transmission and access to individual health information
Similar to the Privacy standard, but pertaining specifically to electronic information

How Our Software Helps

A goal of ezChartWriter is to make HIPAA compliance as easy as possible for your practice. We offer:

Privacy Protection

Tracking of PHI releases (on the patient demographics screen)
Patient record request/release template
Tracking of "Notification of Privacy Practices" given to patients
Audit trail of who accessed a chart or patient data

Transaction code sets

EDI data is sent via clearinghouse to ensure compliance
Built in standardized code sets (diagnosis/CPT)
Next version will be x12 and HL7 compliant (2009)

National Provider Identifier

Starting in version 2.5, all claims are complaint with new NPI standards
Legacy use of provider numbers remains, but will be phased out

Security

Password protection of all modules to limit software access
Single "Administrator" with overall security responsibilities
Customizable "Security Levels" which define user access
Auto close after 3 failed login attempts
Auto Logoff after a period of inactivity (user customizable time)
Exam chart has "Quick Hide" button to hide data quickly
Blocking of null (blank) passwords
Transaction tracking (audit trail)